Procedures For Video Taping NCHA Approved Events
1. All NCHA approved classes must be videotaped.
2. Only NCHA certified videographers should be used. Certification requires passing the written NCHA test; periodic re-certification will be required. Show producers must ensure the videographer has the proper certification and are aware of and are complying with the requirements prior to the start
of the show.
3. While videoing classes please make sure that your videogra-
phers do not talk on a cell phone, do not talk to contestants and have only limited communication with the judges. It is very important that the judge or monitor reviewing the video hear all of the arena sounds and should not be distracted by ongoing conversations on the video.
4. As of the 2007 show year, NCHA will only accept DVDs.
a. A DVD camcorder is NOT required.
b. At least one DVD recorder will be needed.
c. Please make sure that the recorder is NOT set on a mode
setting that is longer than two hours, traditionally this is the
“SP” record mode. Any more than two hours of playing time
will reduce the picture quality drastically on DVDs.
d. Universal compatibility between various DVD recorders,
players and computers is vital. The use of DVD-R (minus R)
disks has proven to be the most reliable.
e. To make two DVD copies at the same time throughout the
day, you should “loop” a second DVD recorder by taking a
cable from the first DVD recorder audio/visual output and
sending it to the audio/visual input in the second recorder.
f. The only DVD that a judge should have to wait for is for the
last Class DVD which will take about 4 minutes to finalize.
g. Each DVD should be labeled with the name of the show,
date, classes and judge names.
5. You may be requested to forward DVD show disks to the Director of Judges for review.
6. Camera should be positioned as near the center of the arena as possible and should be at approximately the same height as the judge’s stand.
7. Must have horse, rider and cow in the picture at all times. Do not zoom in on rider too closely to prevent getting the overall action. Do not omit any horses in any class.
8. Allow lead-in footage before horse begins to work and after buzzer sounds and horse begins to leave arena. Be sure the horn or buzzer sound is heard on recording as well as the announced score.
9. Do not leave the camera stationary.
10. If camera is not capable of producing titles, it should be left
on long enough to obtain names of horses and/or riders.
11.Camera operator should distinguish between classes and horses, graphic or sound. Speak into microphone and announce the required information or leave camera on while announcer is speaking. As each horse approaches the herd, the Videographer should speak into the camera. They should say, for example: “This is the Non Pro Class, third horse”. Please do not say the names of the horses or exhibitors unless
you are the official show announcer.
12. Take all precautions to ensure the lighting is proper.
13. If the secretary receives numerous complaints regarding a
judge’s performance, the secretary may submit the DVD along with the judge’s score card to the Director of Judges for review. This will not replace a formal protest!
14. If a judge is going to use the Self Adjusted Monitor System, please have adequate equipment available. A judge should be allowed to review the DVD in a place where he/she is completely separated from the contestants.
15. Starting in 2010, whenever a DVD is received at the NCHA office that is of poor quality, the NCHA Judges Department will:
a. notify the event’s producer, and the show will be fined
$50.00. Fines may be increased if it is determined that the
videographer has not been NCHA certified.
b. Additional footage may be requested and sent to the NCHA Video Support Team (VST) to be evaluated. The videographer will be contacted by the VST in an attempt to assist in resolving the issue.
c. Upon receiving a second inferior quality recording from a
show producer, the show may be fined $200.00, which must
be paid prior to the producer’s next event.
d. Upon receiving a third inferior quality recording, the Director of
Judges shall take action as deemed necessary to correct or
eradicate the problem.
e. If there is no DVD recording received from a show producer, the
show will be fined $500.00.
16. The Weekend Field Monitor system requires that each show
reproduce and provide DVD copies for the NCHA Judge after each show. The judge will have three days to mail the copies of his judge’s sheets and a copy of his DVDs of the approved NCHA classes that he/she judges.
17. If it is a multiple judge show only the lowest ranking judge will take the DVDs home.
18. Only regular weekend classes are required on the DVDs. No Limited Age Events are required for the Weekend Monitor System.
19. At the present time only shows held within the United States will be required to reproduce and provide DVDs for the judges.
20. Show Management should make sure that their Video Contractors
are aware of and are complying with all NCHA requirements PRIOR
to the show.